Nexus HRMS: Privacy Policy & Workforce Data Protection

About this Privacy Policy

This privacy policy applies to the app "HR Nexus," developed under the Mawalog product suite by Lentera Technologies Private Limited. Mawalog is a sub-brand of Lentera Technologies, focused on delivering innovative solutions.

Information You Provide

When you use our HR Nexus program, we might get personal information from you, such as:

• Employee names, roles, and contact information.
• Work schedules, leave logs, and attendance information.
• Payroll data, including tax information, deductions, and salaries.

Information We Collect Automatically

When you visit or use our program, we might automatically gather some data, like:

• Device details (hardware specs, operating system, and unique identifiers).
• Usage records and IP addresses for analytics and troubleshooting.

Uses of Information

The following are some uses for the data we gather:

• Attendance and Leave Management: To precisely monitor staff attendance and leave logs.
• Payroll Processing: To guarantee safe and prompt processing of salaries.
• Better User Experience: To evaluate and enhance the functionality of applications.
• Compliance: To abide by the rules and laws that apply.

Location Data

Your smartphone may be subject to location data collection by the HR Nexus app in order to facilitate geolocation-based attendance monitoring.

• Consent Needed: Only with your express consent do we gather location data.
• Optional Settings: Using your device's settings, you can turn location services on or off.

Types of Sensitive and Personal User Information Gathered

The following categories of sensitive and personal information could be collected by the HR Nexus application:

• Employee details: role, name, email, and contact information.
• Payroll Information: Payroll history, tax information, and salary data.
• Work Hours and Attendance: Information on work length, check-ins, and check-outs.

Sensitive information is never shared without the proper authorization and is only gathered and processed for HR-related purposes.

Secure Data Handling

We put your data's security first by taking the following precautions:

• Data encryption: Provides safe information storage and transfer.
• Access Control: Prevents unauthorized individuals from entering.
• Frequent Audits: To find weaknesses, regular security checks are carried out.

Data Retention and Deletion Policy

We keep sensitive and personal information for as long as it takes to accomplish the goals specified in this policy or to meet legal requirements. Unless retention is required by law or for valid business purposes, we will securely destroy your data upon account deactivation or your request.

Your Choices

Regarding your data, you have the following options and rights:

• Refusing to receive promotional messages.
• Get in touch with us to request access, deletion, or correction of your data.

Transparency Regarding Sensitive User and Device Data

Transparency in data processing is something we are dedicated to. This covers the following topics:

• How and what we gather private information (such as payroll or attendance).
• Unambiguous declarations regarding data sharing and usage guidelines.

Children's Privacy

Businesses and organizations are the intended users of the HR Nexus application. Children under the age of 18 are not supposed to use it, and we do not intentionally gather personal information from them.

Contact Information

If you have any questions or concerns about this Privacy Policy, please contact us at support@mawalog.com or call us at +91-914-4859-345.